Everything, one platform

One feature set. Every tier.

Smart Admin Studio scans your Smartsheet environment through the Admin API and turns it into searchable inventory, ownership maps, and risk signals. Starter, Growth, and Dedicated all get the full toolbelt below — tiers differ by sheet-count ceiling and hosting model, not by feature.

Discovery & Inventory

Automated environment scan — every sheet via the Smartsheet API, scheduled or on demand.
Sheet Inventory — searchable, filterable list of every sheet.
Column & formula capture — column types, validation rules, formulas, cross-references.
Attachment cataloging — find out what file data actually lives in Smartsheet.
Sheet-to-workspace mapping — every sheet tied back to its parent workspace.

Ownership & Governance

Owner & sharing mapping — de-duplicated owner and sharing lists across sheets and workspaces.
Creator Champions — your most prolific sheet owners, ranked.
Institutional-knowledge risk — single points of failure, surfaced automatically.

Complexity & Risk Flagging

Complex-sheet detection — high-complexity sheets flagged for review.
PII flagging — assets likely to contain personally identifiable information.
Lifecycle-candidate detection — last-used buckets surface stale & archive-ready sheets.

Organizational Visibility

Department & function distribution — usage broken down by region, function, org.
Org chart enrichment — optional, data-minimization-compliant.
Cumulative creation tracking — growth and adoption over time.
Solution Landscape — group related sheets into one business process.

Dashboards & Reporting

Overview Dashboard — scorecards, trends, Solution Landscape.
Complex Sheets & PII view — a dedicated view of flagged assets.
Job Management — schedule scans, review run history.
CSV data export — sheet- & workspace-level metadata.

User & Access Management

Role-based access — Admin and Viewer roles, each scoped to what they need.
Invite & revoke viewers — manage who on your team can see what.
Self-service API key management — add, rotate, or revoke your Smartsheet Admin key yourself.

The full list

Every sheet attribute, by category.

The full metadata profile captured for every sheet on every scan — grouped the way the product is built, not smoothed into marketing prose.

Attribute	What it tells you
Identity & Ownership
Owner, and their manager	Not just who has it, who's accountable for it.
Org segment	Which team or department the sheet really belongs to.
Workspace & sharing footprint	Where the sheet lives, and how far it's spread.
Activity & Lifecycle
Created & last-modified dates	When the sheet was built and when it last changed.
Active in the last 30 / 90 days	A real usage signal, not a guess.
Revision history depth	How much a sheet has actually been worked.
Structure & Complexity
Rows, columns, formulas & validation rules	The shape and logic built into the sheet.
Gantt & resource-management usage	Flags sheets doing project-management-grade work.
Complexity score	Low / Medium / High, calculated automatically.
Content & Risk Signals
Attachments	Count and total size, so you know where files actually live.
Sensitive-data indicators	Column and file names that suggest PII, flagged for review.
Cross-sheet references	How tangled up the sheet is with others.

Every field above comes from sheet metadata — no cell data is ever read from your sheets.

See it against your own environment.

No credit card required. Connect a Smartsheet Admin API key and get a full scan today.

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